Manager Legislative Services

Legislative Services

Full-Time Permanent (35 hours per week)

Competition TOS2021-28

Strathmore is a vibrant, welcoming community that is recognized as a regional hub for business and recreation. Continued investment in recreation facilities, parks projects, commercial revitalization, and community programming provides an exceptional quality of life for our residents and visitors. Strathmore is in southern Alberta on the traditional lands of the Siksika Nation, surrounded by Wheatland County and a short distance east of Calgary.

 

The Town of Strathmore strives to be a leader in municipal administration and operations. Our experienced and engaged workforce delivers a diverse range of services and programs that continue to help us set new milestones for quality of life. Our recently completed Strathmore Municipal Building will bring all Administrative functions under one roof, providing new opportunities for collaboration across the organization.

Position Overview

Reporting to the Director of Strategic and Administrative Services, the Manager of Legislative Services acts as a key liaison between the Chief Administrative Officer, Council, Administration and members of the public.  The Manager of Legislative Services is responsible for ensuring effective administrative support to Council, ensuring legislative compliance across the organization, leading municipal elections, census and plebiscites, organizing appointments to Council boards and committees and overseeing the Town’s Corporate Policy, Procedure and Bylaw program. This position is also accountable for providing leadership to the Legislative Services team and oversight of the Town’s records management processes and Freedom of Information and Protection of Privacy (FOIP) Act functions for the Town.  Duties performed will require considerable confidentiality, attention to detail and independent judgment.

Key Areas of Responsibility:

  • Leadership
  1. Provide leadership, recognition, coaching and feedback to the department.
  2. Advance a respectful team culture centred on open communication, sharing, listening and personal recognition of team members at all levels.
  3. Create and monitor annual budgets.
  4. Prepare annual business plans, monitor progress and ensure alignment with strategic plans.
  • Council & Governance
  1. Develop and maintain a Corporate Policy, Procedure, and Bylaw program.
  2. Research, develop and maintain Legislative Services bylaws, policies, and procedures.
  3. Develop and deliver organizational training regarding drafting Council reports, policies, procedures and bylaws.
  4. Oversee the assemblance and distribution of Council and Committee agendas and minutes.
  5. Attend and present at Council meetings and ensure that meetings are conducted in accordance with Council’s Procedure Bylaw and other applicable bylaws and legislation.
  6. Serve as the Clerk for the Assessment Review Board and Subdivision and Development Appeal Board.
  7. Oversee the Town’s boards and committees, including updating bylaws, policies, and managing applications.
  8. Lead Municipal Elections, Census and plebiscites.
  9. Assist with the development of new and ongoing Council orientation and professional development.
  • Records Management
  1. Provide oversight and management of all corporate records, both in electronic and paper format.
  2. Ensure that organizational training regarding records management continues to be delivered and remains a top priority for the organization.
  • FOIP
  1. Oversee the Town’s Freedom of Information and Protection of Privacy (FOIP) program, ensuring that adequate policies, procedures and processes are in place to protect personal and third-party information.
  2. Arrange for the development and delivery of organizational training regarding FOIP.
  • General
  1. Display a high degree of confidentiality, professionalism and diplomacy in a complex government and community office.
  2. Establish strong and positive working relations with both internal and external customers.
  3. Comply with all safety policies and procedures.
  4. Undertake other tasks and responsibilities as required within the scope of this position.

Qualifications:                                                                                                                                

  • Post-secondary degree in social sciences, public administration, business or commerce, or an equivalent combination of experience and education.
  • Certificate in local government studies an asset.
  • Three (3) to five (5) years of related experience.
  • Knowledge of the Municipal Government Act and Freedom of Information and Protection of Privacy Act and Regulation.
  • Currently holds or is able to obtain certification in Assessment Review Board Clerk and Subdivision and Development Appeal Board Clerk.
  • The incumbent must be comfortable and proficient interacting with the public, Council, different levels of government as well as the CAO and the leadership team.
  • Excellent ethical standards, decision-making, judgment, analytical, customer service, supervisory and communication skills.
  • Must possess good experience with various computer systems and software including MS Office Suite, Escribe, etc.
  • Ability to work occasionally in the evening and/or weekends to support with election/plebiscite processes and/or to attend Council and other meetings as required.

Working Conditions:

Ability to work occasionally in the evening and/or weekends to support with election/plebiscite processes and/or to attend Council and other meetings as required.

Compensation:

The Town of Strathmore offers a competitive salary, comprehensive benefits package, and participation in LAPP.

Application:

Please submit a cover letter and complete resume of experience and qualifications, quoting  Competition TOS2021-28 to: careers@strathmore.ca 

This position will remain open until a suitable candidate is found. 

The Town of Strathmore thanks all applicants; however, only those selected for an interview will be contacted.

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request.

This posting is intended as a summary of the primary responsibilities and qualifications for this position. The job ad is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

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