Legislative and Policy Coordinator

Full Time – 6 Month Term (35 Hrs/Week)

Competition TOS2021-40

Strathmore is a vibrant, welcoming community that is recognized as a regional hub for business and recreation. Continued investment in recreation facilities, parks projects, commercial revitalization, and community programming provides an exceptional quality of life for our residents and visitors. Strathmore is in southern Alberta on the traditional lands of the Siksika Nation, surrounded by Wheatland County and a short distance east of Calgary.

The Town of Strathmore strives to be a leader in municipal administration and operations. Our experienced and engaged workforce delivers a diverse range of services and programs that continue to help us set new milestones for quality of life.

Position Overview:

Reporting to the Manager of Legislative Services, the Legislative and Policy Coordinator will provide full administrative support to the Manager of Legislative Services, Council and Council committees. This position will be responsible for providing a wide range of professional administrative duties under tight deadlines that require a high level of accuracy, confidentiality, and discretion.

Key Areas of Responsibility:

Legislative and Policy Coordinator

  • Assemble and distribute Council and Committee agendas, arrange meeting facilities, schedule public presentations, record and/or transcribe Council and Committee minutes, prepare general correspondence, take follow-up action as required, arrange for documents to be signed by the Mayor and CAO and maintain a record of outstanding items. 
  • Responsible for technical requirements associated with meeting management software along with training and troubleshooting.
  • Research and develop Legislative Services bylaws, policies, and procedures as directed by the Manager of Legislative Services.
  • Provide support to the Clerk for the Assessment Review Board and Subdivision and Development Appeal Board, including scheduling hearings; mailing notices; collecting the appropriate fees; organizing board members to attend hearings; preparing agenda packages; attending hearings and drafting and distributing decisions.
  • Assist with Municipal Elections, Census and other legislative processes.
  • Coordinate all Council related events as required.
  • Provide support with Council’s Boards and Committee recruitment and appointment process.
  • Assist the Town’s records management program.
  • Assist with Freedom of Information and Protection of Privacy requests.

General

  • Display a high degree of confidentiality, professionalism and diplomacy in a complex government and community office.
  • Establish strong and positive working relations with both internal and external customers.
  • Comply with all safety policies and procedures.
  • Undertake other tasks and responsibilities as required within the scope of this position.

Qualifications:                                                                                                                                  

  • Post-secondary Certificate or Diploma in legal administrative assistant or equivalent.
  • Certificate in local government studies would be an asset.
  • Two (2) to Three (3) years related experience.
  • Excellent ethical standards, decision-making, judgment, analytical and communication skills.
  • Consent to disclosure of a Criminal Record Check

Working Conditions:                                                                                                            

  • Ability to work occasionally in the evening and/or weekends to support with election/plebiscite processes and/or to attend meetings.

The Town of Strathmore has implemented a Mandatory Vaccination Policy requiring all employees to be fully vaccinated against COVID-19 as a condition of employment.  Exemptions are available for those who cannot be fully vaccinated on the basis of a protected legal ground (i.e., medical, religious).  The successful candidate will be asked to provide proof of vaccination or request an exemption as part of the recruitment process.

Compensation:

The Town of Strathmore total compensation package includes a competitive salary, and a benefits package with a flexible health spending and wellness component.

Application:

Please submit a cover letter and complete resume of experience and qualifications, quoting Competition TOS2021-40 to: careers@strathmore.ca

This position will remain open until a suitable candidate is found.

The Town of Strathmore thanks all applicants; however, only those selected for an interview will be contacted.

We are an equal opportunity employer and encourage applications from all qualified individuals.

We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request. 

This posting is intended as a summary of the primary responsibilities and qualifications for this position. The job ad is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

 

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