Admin Supervisor - TOS2021-30

Full Time (35 Hrs/Week)

Competition TOS2021-30

Strathmore is a vibrant, welcoming community that is recognized as a regional hub for business and recreation. Continued investment in recreation facilities, parks projects, commercial revitalization, and community programming provides an exceptional quality of life for our residents and visitors. Strathmore is in southern Alberta on the traditional lands of the Siksika Nation, surrounded by Wheatland County and a short distance east of Calgary.

The Town of Strathmore strives to be a leader in municipal administration and operations. Our team of experienced, engaged professionals deliver a diverse range of services and programs that continue to help us set new milestones for quality of life. Our recently completed Strathmore Municipal Building will bring all Administrative functions under one roof, providing new opportunities for collaboration across the organization.

Position Summary:

Reporting to the Finance Manager, the Admin Supervisor will work as part of a team to provide optimal and efficient administrative support for the Town Office. In this role, the successful candidate will complete administrative tasks and also oversee and coordinate the functions of the administrative team in order to ensure exemplary service is provided to internal departments, and also to external customers and clients. 

Key Responsibilities Include:

  • Oversee administrative functions within the Corporate Services team, including supervising the administrative clerks
  • Actively participate in the fulfillment of the administrative team’s responsibilities
  • Draft and prepare correspondence and communications, reports and presentations for the Finance Manager, as required
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Act as a key resource for personnel who require guidance on administrative processes
  • Ensure that new and existing operational systems are implemented and run in a comprehensive, reliable and efficient manner.  This may include mail systems, couriers, petty cash processing and reconciliation, office supply ordering, phone and communication systems
  • Coordinate the administrative functions of the Strathmore Cemetery and maintain the cemetery database
  • Plan and coordinate events for the organization’s employees from the initial stages to completion
  • Switchboard operation
  • Daily cash receipting and initial reconciliations

Competencies & Behaviours:

  • Detail focused with an organized approach and ability to multitask
  • Exceptional time management skills
  • Positive attitude with a commitment to providing exceptional customer service
  • Highly self-motivated, with the ability to work independently with minimal supervision
  • Ability to lead and motivate others
  • Strong diplomacy, relationship-building, and customer service skills

Required Education & Experience:

  • Post secondary degree or diploma in accounting, office administration, or a related field with minimum three (3) years in an administrative role
  • An equivalent combination of education and experience will also be considered
  • Intermediate to advanced proficiency with Microsoft Office applications
  • Experience with Financial Software, Great Plains, Diamond (Central Square), MS Dynamics, M-Files
  • Experience managing or coordinating an office environment and some experience providing support to a Manager is an asset
  • Supervisory experience and training are an asset
  • Consent to disclosure of a Criminal Record Check and provision of a satisfactory Driver’s Abstract

Hours:

The work week is Monday to Friday, 35 hours per week

Compensation:

The Town of Strathmore offers a competitive salary and benefits package based on your experience and qualifications.

Application:

Please submit a cover letter and complete resume of experience and qualifications, quoting  Competition TOS2021-30 to: careers@strathmore.ca

This position will remain open until a suitable candidate is found.

The Town of Strathmore thanks all applicants; however, only those selected for an interview will be contacted.

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request.

This posting is intended as a summary of the primary responsibilities and qualifications for this position. The job ad is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

 

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